AHIMA’s New Model Form Draws Attention to Right to Access

The American Health Information Management Association (AHIMA) recently released a model form, taking the lead in providing a resource when a patient requests a copy of their health information.

AHIMA is making strides to reduce the confusion for patients and streamline the process for providers, both of which are important aims.  AHIMA is the only group that has created a form template for organizational use so far. While HIPAA requires a fairly standard written authorization for disclosure of PHI to a third-party, Right to Access under HIPAA has largely been overlooked until recently. We commend AHIMA in its efforts and feel it sparks healthy additional conversation around the Right to Access process and how it differs from Authorizations — as they are often combined and sometimes confused under the release of information label.

While Right to Access is not a new law, it was often misunderstood until Health and Human Services (HHS) in conjunction with the Office of Civil Rights (OCR) issued additional guidance in early 2016. At the center of the confusion is the process in which a patient or their personal representative request PHI under the Right to Access stipulation. While a form is not required by HHS for Access requests, a covered entity or business associate may require the request to be in writing if it is in the Notice of Privacy Practices. As healthcare organizations require an Authorization for release of PHI to a third-party, they consider it a best practice to require patients to complete their Access request in writing. To answer the need for a complementary form to Authorization requests, AHIMA created a model form to be utilized in the Right to Access process.

In particular, AHIMA’s model form addresses two issues with Right to Access:

1 – AHIMA’s model form draws attention to a frequently overlooked provision within HIPAA. Following the additional guidance from HHS and the OCR on HIPAA, Right to Access has become a hot topic. Yet, for many organizations, Authorizations far exceed the Right to Access requests they receive, so they have not placed much emphasis on the Access process in the past. As organizations try and navigate this additional guidance, AHIMA has stepped in to provide a starting point via the model form request. AHIMA’s attention to the Right to Access additional guidance illustrates organizations cannot overlook these provisions as perhaps they once had, or they will face repercussions from the OCR.

2 –  AHIMA’s model form assists organizations in verifying personal representatives.

The Right to Access specifications allow a patient or their personal representative to request records, however Access requests are subject to different pricing stipulations than a traditional Authorization request.  As such, attorneys and other entities are taking advantage of the guidelines for the pricing benefits and having patients designate them as their personal representative.  There are real costs associated with producing medical records, and third-parties are taking advantage of what is supposed to be a benefit to patients. As the Access request is not required by HIPAA to be on a specific form, third-parties under the guise of personal representation are submitting requests pretending to be the patient. At DataFile, we have seen boilerplate letters issued “from the patient” with a copied and pasted signature of the patient, leading to uncertainty if the patient themselves is requesting the records, or a third-party representing themselves as a personal representative instead. AHIMA’s model form helps curb this possible exploitation by having the patient complete the form personally, as well as designate their personal representative in writing. HIPAA will allow a healthcare organization to use their specific form and require an Access request in writing, provided it is noted in the Notice of Privacy Practices as well as does not prevent a barrier to the patient receiving their records.

As healthcare organizations see their Right to Access requests are on the rise, in part due to additional awareness of the process and the personal representative designation, the OCR notes their guidance has created some unintended consequences.  At the Health Care Compliance Association conference in March 2017, Iliana Peters, Senior Advisor for HIPAA Compliance and Enforcement, expressed the OCR would issue additional guidance on the Right to Access process to curtail third-parties like attorneys utilizing the personal representative designation misleadingly.

While the healthcare industry can expect to see additional guidance on Right to Access under HIPAA, AHIMA has assisted organizations in addressing Right to Access needs by developing their model form for Access requests.

Want more information on why a standardized ROI form is not enough in responding to your patient and requestor needs? Request our white paper.

DataFile Technologies Achieves Women’s Business Enterprise Distinction

DataFile Technologies, a leader in health information management (HIM) solutions, announced today that it has received national certification from the Women’s Business Development Center – Chicago, a Women’s Business Enterprise Council (WBENC) Regional Partner Organization.

Janine Akers purchased DataFile Technologies in 2005, which included only the company name and four customers. From those humble beginnings, DataFile quickly outgrew the initial service model and leveraged emerging technology to build an innovative approach to the most common HIM challenges. Akers has led the organization through rapid growth over the last 12 years, offering solutions such as fulfillment of medical records requests, document management and routing, and scanning for electronic health record system conversions to healthcare organizations of all types and sizes. DataFile works with HIM departments and leaders across the country to improve operational efficiencies that can assist in achieving metrics for new reimbursement requirements as well as supporting patient satisfaction initiatives.

“We are excited to be officially certified as a Women’s Business Enterprise. We want to continue to grow our team of healthcare data experts while expanding our footprint in the health IT industry,” said Akers, CEO of DataFile Technologies. “The WBE certification will give us not only new opportunities for growth, but the ability to network with and learn from other woman-owned organizations across the country.”

The WBE certification for women-owned businesses certifies that a company is at least 51% woman/women owned and controlled. It is the most rigorous and sought after certification of its kind. Companies and government agencies that include women-owned businesses as their vendors show their commitment to fostering diversity, which the WBENC believes sparks innovation and creates partnerships and opportunities that fuel the economy.

The DataFile Difference: Keeping You Compliant with Release of Information!

In light of recent incidents in our industry, we feel it is a good time to remind our clients and colleagues of the DataFile commitment to compliance and excellence for release of information (ROI) services. With talk of interoperability and the rapid rate of progress towards automation of heath information exchange, it’s important to understand that when it comes to release of information at the hospital and physician office level, the process is still not automatic. CEO, Janine Akers, is often quoted, urging healthcare leaders to remember, “interoperability does not equal automation”. Akers is an advocate of interoperability and one of the nation’s leading voices on the topic, with her recent appointment to the Care Quality Board. She shares with healthcare leaders that there is still a human element needed to ensure the right information is exchanged, with the right entities, at the right time, and at the right price.

These rapid changes in health information management certainly affect release of information (ROI) services at all levels of the continuum. However, there is still a cost involved to pull this information, it’s not automatic and not all electronic health records are complete.  For patients and requestors alike to receive the most complete and accurate information, a human, whether it be a staff member at the healthcare organization or through a vendor such as DataFile, must be involved to ensure this accuracy. For a staff member, or data expert to review and fulfill the request, there is a cost associated. The Office of Civil Rights (OCR) helps regulate the costs associated with records release and additional state governance also applies in many instances. These regulations are put into place to protect patients who have a right to access their medical record at a fair and reasonable cost.

DataFile boasts one of the best compliance teams in the industry, led by Gary Powell and Kathryn Ayers Wickenhauser. This team takes pride in not only ensuring the privacy of our clients’ patients, but assisting clients to remain compliant with state and federal laws associated with release of information. “We take the time to research each state and understand the laws and regulations which will impact our clients,” shares Wickenhauser, “this includes the fees that can be charged to patients and third party requestors to obtain medical records; it’s important to note that both not knowing the fee structure for your state, or charging outside that reasonable fee, can land your organization in hot water, as we’ve seen recently with some healthcare organizations. Our goal is to work with our clients to provide services which help them limit their liability and offload back office processes, like release of information. We can ensure their records are transmitted faster, and, most importantly, in a compliant manner.“

Are you interested in learning more about the DataFile difference and our commitment to strict compliance? We look forward to sharing more information with you. To research our turnkey HIM solutions, including release of information (ROI), please visit datafiletechnologies.com or email our experts at solutions@datafiletechnologies.com to schedule your complimentary demonstration.

HIPAA and the Designated Record Set

Bottom Line

In most electronic health records systems, patients have one chart that all doctors share. Because all doctors in that facility use that chart to make treatment decisions, all the records in that chart constitute the designated record set for all the doctors that use that chart. Therefore, Dr. Smith’s and Dr. Jones’ records are the same group of records.

DataFile Technologies processes a lot of requests, and it’s not uncommon for many of those requests to be directed to a specific doctor. Periodically, after receiving records, some requestors will call with concerns about receiving records that have other doctors’ names on them, sometimes concerned that this is a HIPAA violation. As healthcare data experts, we want to ensure DataFile provide requestors with accurate information based on their authorization.

When DataFile provides records, we are providing what the HHS refers to as the “designated record set.” The HHS defines this as: “A group of records maintained by or for a Covered Entity that is:

    1. The medical records and billing records about individuals maintained by or for a covered healthcare provider;
    2. The enrollment, payment, claims adjudication, and case or medical management record systems maintained by or for a health plan; or
    3. Other records used, in whole or in part, by or for the covered entity to make decisions about individuals. [1]

When DataFile receives a compliant request for records, we provide the medical and billing records about patients, maintained by a healthcare provider who uses the records in whole or in part to make decisions.

This is generally understood by requestors, who understand that if they request records from Dr. Smith, a covered healthcare provider, they will receive records Dr. Smith used while treating the patient. Occasionally it is presumed that Dr. Smith only uses records he or she made. However, this is rarely the case.

In most clinics, doctors share a patient chart with one another and often receive records from providers outside of their clinic or health system. Because the designated record set is both a set of records maintained (not necessarily created) by a healthcare provider and is used in whole or in part to make decisions about individuals, if Dr. Smith receives records from another provider which have been placed in the patient’s chart, those records become part of Dr. Smith’s designated record set for that patient because he or she can use it for making decisions about the patient.

This same scenario applies to doctors within the clinic itself. In most health systems, patients have one chart that all doctors treating the patient share. Because all of those doctors both maintain and use the same chart to make decisions about individuals, all of the doctors in the same clinic have the same designated record set. Consequently, if a requestor sends a request for Dr. Smith’s records, and another request for another doctor in the same practice, the requestor will receive the same information twice because Dr. Smith uses the same set of records to make decisions as any other doctor with access to that EHR.

Occasionally requestors believe that this scenario constitutes a HIPAA violation because records that do not have Dr. Smith’s name on them have been provided. Requests for Dr. Smith’s records are for his or her designated record set. Because Dr. Smith’s designated record set may contain information from other providers, and because requests for Dr. Smith’s records are asking for his or her designated record set, providing records from other providers does not constitute a HIPAA violation or breach.

[1] 45 CFR 164.501

Client Spotlight: Canyonlands Healthcare

To Alleviate Staff and Physician Burden, Canyonlands Healthcare Turns to DataFile for ROI and eFile Solutions.

Canyonlands Healthcare, a private, not-for-profit corporation providing consumer directed health centers with locations across northern and southeastern Arizona, is not unique in the burden and backlog they experienced by fulfilling records requests and other services in-house. There simply “isn’t enough time in the day” for staff to provide outstanding patient care, while keeping up with administrative tasks. Staff, leaders and physicians are all required to do more, with less resources, in the same amount of time, while swimming in a sea of regulations.

In search of a resolution to the backlog and frustrations, leaders at Canyonlands vetted the DataFile suite of solutions and chose to move their in-house medical records fulfillment, along with their chart filing tasks, to the team of healthcare data experts at DataFile.

“The more we looked at the solutions DataFile offered, the more we realized it was the right fit for us. Our processes for fulfilling records requests and scanning for patients charts were fragmented,” shares Patient Services Supervisor Margaret Mangione. “As we implemented the ROI and eFile services, the way both services were tailored to our process really made it an easy transition for our staff and our physicians.”

Client Services Manager, Rafael Jones, has worked with the Canyonlands team for almost a year. “Working with Margaret and her team has been very rewarding, “Jones states, “Our team has been able to dive in to learn their specific workflows to ensure we support them in the best way possible. The patient care they provide communities in Arizona is so important, it’s rewarding to alleviate some of their administrative burden so they can deliver the best care to their patients each day.”

As with any change in an organization, some initial apprehension is always expected. As DataFile and Canyonlands Healthcare began to work together, ensuring that physician workflows remained consistent was at the top of the priority list in building the client’s process. “DataFile tailors the eFile process to our workflows; this makes it much easier for our providers to grasp what’s going on and, it reassures them that their patient charts and EHR are still the same, but updated in a timely manner,” shares Mangione.

When asked which service has had the biggest impact on their organization so far, Margaret is quick to share, “The eFile services have had the most profound affect on the organization. The providers love having scans and updated information in the patient charts within 24-48 hours. They are really pleased with this timely approach that allows them to provide the best care to their patients at the time of service.”

While the eFile services from DataFile have had a strong impact on the clinical workflows and patient care at Canyonlands Healthcare, the staff and administrators have seen measurable improvements from the ROI service as well. Margaret continues, “In my world, the compliance side has had the most profound affect. My mind is at ease knowing DataFile keeps us compliant with our release of information. I also appreciate the support we receive when a patient has a legal matter that requires records be released. I know those requests for releases are being handled timely, appropriately and it takes a real burden off me and my staff.”

As Canyonlands Healthcare continues to service patients in the communities of Northern and Southeastern Arizona with integrated primary and preventive care, improving access and removing financial barriers to care for their consumers, DataFile is proud to work behind the scenes as a trusted partner. “Helping our clients free up their time, eliminate burden and worry so that they can focus on their patients—that’s what we’re here for,” says Jones. And, if you ask any healthcare data expert at DataFile, that’s the best part of their job!

Interested in learning more about ROI or eFile services with DataFile? Our team will be happy to help you discover if the suite of DataFile solutions may be a fit for your organization. Please visit us online at www.datafiletechnologies.com, email us at solutions@datafiletechnologies.com, call 816.437.9134, or, if you prefer, send a carrier pigeon to our offices in beautiful Kansas City, MO!

There’s Still Time! DataFile can Help You Reach Your Goals!

There are so many competing demands on healthcare providers these days. The year is past the halfway mark and now may be a good time to reflect on the goals set for your organization for 2016.

MedData Group annually collects and analyzes insights from providers and healthcare professionals. In partnership with Capko & Morgan, a survey was conducted to learn the greatest priorities impacting their practice management in 2016.

If any of these responses also made your annual priority list, but you feel the year is slipping away – Don’t worry! DataFile offers a suite of HIM and clinical workflow solutions that can assist with many of these priorities.


For example, DataFile Release of Information and eFile services allow healthcare providers to reallocate resources away from administrative tasks so you can see more patients. A recent DataFile Blog Post illustrated that if your staff spent simply one minute more per patient per day to complete the associated/required workflow tasks within the EHR than what our super user DataFile staff takes to complete the same tasks, it could cost you as much as $30,000 each year! And if your clinical support team tasked that work to our DataFile super users, perhaps you could see more patients each day and grow your organization.

Many of our clients tell us that not having to hire and train, hire and train, hire and train staff on the EHR or HIPAA is one of the biggest benefits of working with DataFile.

Setting goals and priorities is very important to an efficient and productive life – at work, at home and at play. When we take the time to set priorities, we’re more likely to reach our goals and we’re more likely to reach them quicker. When we take the time to pause to see that we’re still on track, experts say we are even more likely to be successful.

If you’d like to learn more about the DataFile services that could help grow your practice and remove management headaches associated with hiring and training support staff, just send us a quick email.

3 Key Takeaways from the Technology Survey…and One Easy Fix!

The 2016 Tech Report was released by Physicians Practice last month and includes the tabulated responses of more than 1,500 physicians and practice managers from across the country. Physicians Practice, an award-winning online and print resource for providers and their staff, conducts an annual technology survey and has released it to the public for the first time ever this year.

According to respondents,


How does your healthcare organization compare on these points? If your organization has similar headaches, DataFile can help! DataFile can help you optimize the use of your EHR and can likely help you see more patients each day. DataFile provides turnkey solutions to streamline, standardize and centralize health information management and clinical workflows for healthcare organizations of all types and sizes.

Many DataFile clients report that the use of our eFile services and our 24-hour turnaround time for Release of Information services has afforded them the opportunity to work on higher priority projects and see more patients.

And what if you could realize this benefit WITHOUT adding new technology? DataFile doesn’t require any integration, interface or on-site resource consumption. Want to learn more? Click here to send a quick email to ask a question or request a demo.

5 Freebies You Get with DataFile as your ROI Partner

Many healthcare organizations of all types and sizes have made the smart choice to partner with DataFile for their Release of Information (ROI) needs and here are their FIVE FAVORITE FREEBIES our clients get when they partner with DataFile.  And here is the best part – All five freebies MAKE YOUR JOB EASIER!

1. DataFile will dramatically decrease the number of calls coming into your office about Release of Information.  Guaranteed!

There are two ways DataFile reduces the number of calls coming into your office for status check updates:

 First, DataFile can give a complete and accurate answer to the status check caller the first time.  When a patient or third party requestor calls your office, you simply send all status check callers to DataFile.  As an extra BONUS, you will also decrease the time and effort a caller will spend to get what he or she needs.  Your caller will get questions answered quickly and completely when you forward the calls to DataFile.

The second way that DataFile decreases the number of calls coming into your office is through relationships we already have in place with numerous third party requestors and payers.  DataFile already has special distribution agreements and special billing agreements in place to assist many of these types of organizations.  Such agreements are especially attractive to multi-patient review requestors.

You know these folks.  They are the very aggressive callers who call and call and call and call and call — well, you know!  These are the types of callers that would prefer to negotiate with DataFile to also earn a special distribution agreement (read: faster) or a special billing agreement (read: discounted).  Isn’t that why these third party requestors are calling you in the first place?  They want their records faster and cheaper!  DataFile invites our clients to get out of the middle and let it happen!

2. Increase patient satisfaction! Patients and third party requestors will never have to navigate a phone tree system because a live person always answers DataFile phones between 8:00 a.m. and 5:00 p.m. Central Time.  DataFile has many capable people in our Contact Center – 25% of which are bi-lingual.  All are ready and able to help your patients and requestors.

3. Prompt communication with patients and requestors. All incoming emails and voicemails to DataFile Contact Center about Release of Information are returned within two hours of receipt.

4. DataFile is able to offer ROI service to our clients at little to no cost because we charge third party requestors. DataFile serves clients in nearly every state and are happy to help your organization too, regardless of your state’s fee structure.  Many of our clients enjoy a cost savings with the DataFile Release of Information workflow.

5. However, the most important reason to partner with DataFile for your Release of Information needs is to ensure that HIPAA risk and liability transfers away from you to DataFile. As your Business Associate, DataFile assumes all risk and liability associated with the medical records we release on behalf of your organization.  We are up to date on every fee structure, every regulation and every ratio for every state in the country.  DataFile has staff who have a dedicated focus on state laws, HIPAA and other healthcare regulations that impact the Release of Information workflow.

Get to know DataFile!  If you’re confused about the quickly changing regulations in healthcare, please call us.  DataFile is happy to answer your questions about HIPAA compliance.  DataFile has staff who have a dedicated focus on state laws, HIPAA and other healthcare regulations that impact the Release of Information workflow.


1. Transferred our HIPAA risk and liability to DataFile

2. Realized a cost savings!

3. Increased patient satisfaction by decreasing time, effort and energy to get a complete answer.  DataFile Contact Center staff is very capable and 25% are bi-lingual

4. Drastically decreased the number of calls coming into our organization

5. Experienced quicker resolution because DataFile returns emails and voicemails within two hours

“Right to Access” — Updated OCR and HHS HIPAA Guidance



After the March 23 webinar on this important topic, clients still had very specific questions about the new, additional guidelines. Here are some of the Q&A for your review.   

On February 25th, 2016, the Office of Civil Rights (OCR) and Health and Human Services (HHS) released a FAQ document providing additional guidance on existing regulations regarding a patient’s “right to access” their health information. This guidance centered around three main points: the acceptable delivery formats based on the request type, a reasonable cost-based fee may be charged for records and the right for the patient to direct their health information be sent to a third party.

In an effort to share information regarding this FAQ, DataFile hosted a webinar for our clients on March 23, 2016. The webinar may be viewed here.  Please note that the information provided in the webinar and this post is not intended to be nor should be considered as legal advice.

A high-level overview of the main guidance of the FAQ includes:

  1. Delivery formats of PHI
    • Covered Entities (CE) and Business Associates (BA) should make a strong effort to fulfill the records in the format requested by the patient
    • If records are maintained electronically, it is expected that the CE or BA can fulfill a request for records to be delivered electronically. At a minimum, CE and BA organizations should be able to provide records delivered via email. Unencrypted email is an acceptable means of electronic transmission if and only if the patient has acknowledged the inherent risks of unencrypted transmission.
  2. Reasonable, cost-based fee for information
    • For electronic copies of health information maintained electronically, a maximum charge of $6.50 applies.
  3. A patient’s right to direct their health information be sent to a third-party
    • “Right to Access” applies when a patient requests that their health information be sent to a third party.
    • “Right to Access” does not apply when the third party initiates the request.

Here are a sampling of questions we received as a result of the March 23rd Webinar:

Q: Are we required to fulfill ROI requests within a certain time period?

A: Yes, this guidance outlines that requests should be processed in a maximum of 30 days, unless there are extenuating circumstances that are explained to the patient.  However, the guidance clarifies that because health information is more readily maintained in an electronic format, the OCR and HHS believe that processing the requests should occur much more quickly than the allotted 30-day period.

Q: Do states have a stricter rule that would prohibit us from sending PHI using an unsecure e-mail?

A: The guidance specifies that “Right to Access” defers to wherever the patient has the most access to their records.  As such, this guidance allows for records to be sent in an unencrypted manner with the patient’s acknowledgement of the risks.  Because the guidance perhaps provides more access than state-specific laws, the CE and BA should follow the guidance from the OCR and HHS.  However, if a state law provides more access to health information for a patient, in those cases the CE and BA should follow their state-specific laws.

Q: Our practice currently doesn’t send PHI via email because we have a patient portal.  Do we have to send it via email if the patient requests?

A: “Right to Access” specifies that if a patient requests their records be delivered in a certain format, the CE or BA should make every reasonable attempt to deliver the records in the requested format if possible.  The guidance does reference that CE and BA organization should have access and be able to deliver records via email if requested.  The OCR and HHS acknowledge than an exception may occur if the file size is too large to send by email.  At that point, the CE or BA may work with the patient to determine another appropriate means to deliver the information.

Q: Will DataFile email records if they are requested to be provided that way?

A: Yes, DataFile will email records if the patient requests their information be delivered via email.  As your Healthcare Data Expert partner, we act as an extension of your practice and have every intention of following along with your policies for email.  We prefer and have the means to send the records in an encrypted format, but if the patient requests the records be sent via unencrypted email, we will work with you to share our best practices and implement a policy on your behalf for the patient’s acknowledgement.

Q: Although our email is secure, we can’t be certain the receiver’s email is secure.

A: Yes, that is correct.  The guidance acknowledges that there are inherent risks in sending email, and specified that CE and BA organization address these risks in their Security Risk Analysis.  If the patient requests that the email be sent unencrypted and acknowledges the possible risks which could occur in transmission or upon delivery, the CE or BA is relieved of the liability if an incident were to occur following hitting the “send” button.

Q: What about the per page fee associated with many state laws? Will DataFile still charge a per page fee?

A: DataFile will only charge a per page fee in instances in which the request for records does not originate from the patient or if records are requested to be provided to a recipient in a non-electronic medium.  The recent FAQ establishes that these instances allow the charge for a reasonable, cost-based fee to patients and the state-based fees to other requestors.

Q: Is the $6.50 maximum fee a recommendation or a law?  If a law, does it overrule state guidance regarding cost of ROI processing?

A: The $6.50 maximum is for electronic records requested to be provided electronically.  This maximum is a clarification of previous legislation from the OCR and HHS and essentially should be treated as a law.  “Right to Access” defers to the legislation that provides the greatest means for accessing records.  That means if there is state legislation authorizing patient copies of their health information should be provided at no cost, the CE or BA should defer to that guidance rather than the $6.50 maximum.

Q: How does $6.50 take into account the need for quality and accuracy in terms of checking records over to insure the information is accurate and for that patient?

A: In short, it doesn’t.  The $6.50 maximum for electronic copies of records maintained electronically is inclusive of all labor and supplies.  The OCR and HHS offer guidance that the labor cost does not include “reviewing the request for access,” nor “searching for, retrieving, and otherwise preparing the responsive information,” nor reviewing the records “to identify the PHI that is responsive to the request and to ensure the information relates to the correct individual and to segregate, collect, compile and otherwise prepare the responsive information.”  In other words, once those steps listed above are complete, the labor costs can initiate.

Q: Is this presentation available to print?

A:  Yes, you can find a PDF of the slides here.

Stay tuned.  DataFile will have ongoing information on this important topic.  We thank you for your outpouring of support on this new development.

See DataFile at HIMSS16 Booth #12749 while in Vegas

Large HIMSS16 ImageDataFile Technologies, will be exhibiting in Las Vegas at the HIMSS16 Conference and Exhibition, February 29 – March 4, 2016.

HIMSS16 is the best place to connect with other health IT professionals, clinicians, executives and vendors from around the world. More than 40,000 are expected at this year’s event which will include speakers, education, new products and numerous networking opportunities.

DataFile Technologies is pleased to offer a suite of medical records and clinical workflow solutions. DataFile Technologies mitigates HIPAA liability while providing services that require no integration, interfacing or on site resource consumption.

DataFile provides services that streamline, standardize and centralize workflows for healthcare organizations of all types and sizes.  DataFile is a turn-key solution that provides the following:

  • Remote Release of Information, Including Chart Reviews & Large Chart Pulls
  • Remote eFiling/Indexing of Faxes & Scans
  • Remote eFiling Plus (Structure Data, Order Reconciliation, etc.)
  • eForms completion (FMLA, Disability, etc.)
  • Paper Document Scanning & Conversion (EHR to EHR Conversion)
  • MU Consulting  & Audit Assistance

DataFile can be a fully remote, outsourced, and HIPAA-secure medical records department, or our solutions can be leveraged individually based on your specific needs.  We also provide solutions centered around Chart Abstraction and Security Risk Analysis.  Our goal is to help take the painful and high risk — yet required — functions away from your organization so your focus can be on patient care and high priority projects, all while eliminating HIPAA risk and liability.

HIMSS16 will be held at the Sands Expo Center in Las Vegas, NV.

Come see DataFile at Booth #12749.